Seafreight Export Operations Coordinator

Due to increased global growth in the business, our client is seeking a Seafreight Export Operations Coordinator to be part of their Seafreight operations team within their Basildon Office.

The successful candidate would be responsible for organising Sea Freight Operations.

Key roles and responsibilities:

Assist the Team Leader and Sea Freight Manager in the execution of their duties in support of the departmental vision of the company to become more competitive and profitable
Understand and execute the departments vision of good business development in order to successfully move Sea Freight products
Complete all Import, Export and Cross Trade activities correctly and on time ensuring the Customs declaration forms are completed correctly
Immediately report any errors to the customs declaration forms to line manager and customs claims
Correctly complete all customs import declaration forms
Ensure all operational activities and invoicing are completed on time
Complete ad-hoc and spot checks on a weekly basis to check all is in order and all documents required
Maintain and utilise the operational system at all times
Ensure all duties/VAT is charged correctly upon invoicing and collect any monies due in line with SOPs
Maintain regular communication with clients, reporting new sales leads and handover of shipments to manager
Assist in the creation and maintenance of SOPs for the department
Maintain excellent customer and inter-departmental relationships at all times giving regular feedback to line manage
Follow up late customer payments in conjunction with credit control
Communicate quotations to the line manager/sales team and ensure all quotations are recorded on the system in one format
Must have previous freight forwarding experience
Implement and improve new efficiencies in customer workflow in conjunction with line manager
Before release, ensure all goods under Alpis Deferment account are approved for delivery via accounts and/or line manager
Ensure all reports are generated by given deadlines and handed to line manager
Accurately complete all invoicing for exports and clients
Procurement of Ocean Freight rates from the shipping line and co loaders on a monthly basis
Complete Deviation forms in line with GDP compliance.
Provide holiday and sickness cover as required


Skills, Experience and Competencies:

Working experience of Exports
Experience in road transport, logistics or haulage (Desirable but not essential)
Working knowledge of the CDS system both Imports and Exports
Proficient with Microsoft packages especially Ms Excel and other Ms packages
Must be able to prioritise and organise own workload with attention to detail
Able to work independently and as part of a team
Must be flexible with their working hours - occasional weekend work based on volume


Working Hours: Monday - Friday 08.30 hours - 17.30 hours - one-hour unpaid lunch

Salary: GBP28,000 - GBP33,000 per annum (dependent upon experience). Great benefits

* We are only able to accept applications from candidates with previous experience for this role.
If you do not hear from us your application has been unsuccessful.