Warehouse Administration Assistant | First Choice Staff

Warehouse Administration Assistant

  • £24000 - £26000
  • Heathrow
  • Permanent
We are recruiting on behalf of an established freight forwarder, who are looking to add a Warehouse Administration Assistant to their team. You will play a key role in ensuring the smooth and efficient operation of their warehouse facility.

The successful candidate will have good initiative and the ability to think on their feet.


· Liaising with operations teams to plan in-house & third-party airport vehicles, scheduling the drivers for nightly collections and deliveries in line with priorities around flight departure close-out and storage costs.
· Sharing transport plans with the warehouse team, providing manifest for import consolidations & manifests for export deliveries accordingly.
· Controlling the security of, and issuing, vehicle seals for deliveries of export cargo.
· Customs record creation in our ETSF in a timely manner on confirmation of arrival to warehouse.
· Data entry to customs system to update receipt of cargo advised by warehouse, setting Status 1 on full arrival.
· Renominating customs records on receipt of instruction.
· Invoicing storage costs to any third-party users of our ETSF as applicable.
· Record keeping for console files for customs purposes for all freight moved through the ETSF.
· Monitoring the completion of weekly bond checks by the warehouse team.
· Assisting with inventory management and record keeping for storage customers
· Ordering wooden pallets when required.
· ULD stock control, arranging the collection of PMCs for export and return of import PMCs in line with operational requirements.
· Communicating with direct warehouse customers to action requests and resolve any queries.
· Prepare shipping documents, labels, and invoices as needed for outbound shipments for direct warehouse customers.
· Create weekly activity files for sales and purchase invoices.
· Reserve costs expected from suppliers on weekly activity file.

* We are only able to accept applications from candidates with previous experience for this role.

If you do not hear from us your application has been unsuccessful.


Jack Thompson Warehouse Recruitment Consultant - Heathrow

Apply for this role