Accounts Assistant
| Area | Heathrow, London |
| Sector | Accounts |
| Salary | 30000 - 35000 Pounds Sterling |
| Start Date | ASAP |
| Advertiser | Richard Edwards |
| Job Ref | 09992 |
- Description
- Our client is looking for an Accounts Assistant that has worked in a similar role within the Freight Forwarding industry
Responsibilities
Monitor multiple inboxes and react in a timely manner to requests and queries from customers and suppliers alike
Check our bank accounts daily and reconcile
Obtain the current exchange rates daily and update Boxtop
Put supplier costs on Boxtop against the correct job and query any discrepancies and escalate when needed
Resolve CASS queries
Ensure all overhead invoices are correctly authorized and posted to Xero in a timely manner
Pass supplier invoices from Boxtop to Xero once costs have been matched correctly
Keeping to the current payment schedule, produce an accurate supplier payment report ready for sign off
Pass sale invoices from Boxtop to Xero in a timely manner
Communicate with staff weekly/daily to resolve any invoice and payment queries
Reconcile supplier statements in a timely manner
Request invoices or remittances for any unallocated payments
Investigate and resolve outstanding creditors and debtor items without delay
Reconcile company VISA and credit card purchases in a timely manner
Produce a weekly debtors report and highlight any issues to senior management.
Send customer statements regularly ensuring payments are received on time and chase overdue payments weekly.
Liaise with external accountants on the month end reporting activities and any other tasks, queries
Ensure that all accounts receivable activities comply with relevant financial policies and procedures.
Have a robust full proof process for job related expenses
Send weekly unbilled reports to Ops staff and chase for resolutions
Undertake any reasonable request by your manager
Essential Skills, qualifications and experience
Previous experience in a similar role
Experience working with multiple currencies
Process driven
Experience of using freight software
Xero experience highly desirable
Intermediate to advance MS Excel skills
Excellent accuracy and attention to detail
Ability to work under pressure with competing deadlines
Strong time management skills
Experience working with highly confidential information that cannot be disclosed
Person Specification
Demonstrable honesty and integrity
Confident to work effectively on own
Dynamic and flexible in work approach
Self-motivated and professional
Positive attitude with the ability to assess any issues and come up with solutions
Excellent communication skills
Team player
Desirable skills, qualifications, and experience
Boxtop highly desirable
09.00 - 17.30
Salary Guidelines
GBP30k - GBP35k depending on experience
Private healthcare, 25 days holiday
* We are only able to accept applications from candidates with previous experience for this role.
If you do not hear from us your application has been unsuccessful.
