Shipping Coordinator / Accounts

An excellent Opportunity


1) Negotiating rates and booking freight with Forwarders, Shipping Lines, Airlines, hauliers and Courier companies.

2) Producing all paperwork relevant to each shipment and/or procuring same from appropriate official/commercial source.

3) Producing, checking and presenting all relevant documents against Letters of Credit.

4) Liasing with Bank(s) regarding all aspects of Letters of Credit, including Opening, Amendments, Presentations and Silent Confirmations/Commitments to Negotiate.

5) Issuance of Insurance documents and dealing with all aspects of any claims arising.

6) Dealing with HMRC regarding all matters relating to the International movement of goods, including:- a) Checking Tariff Headings
b) Maintaining all I.P.R. Suspension records, attending to returns and re-applying for Authorisation as required.
c) Advising Forwarders/Carriers of correct details for Customs entries for both imports and exports.
d) Maintaining VAT & Duty Deferment records.

7) Liasing with Warehouses, Factories, Suppliers and Customers to ensure the timely
shipment of all consignments and production and delivery of all relevant documentation.

8) Overseeing/Supervising all aspects of Exportmaster computer program including:-
a) Daily transfer of Invoice to EMS Accounts System
b) Periodic transfer of Stock details to EMS Accounts System.
c) Production of various reports as required.

9) Reviewing and processing purchase invoices. Must be excellent with figures

KEY SKILLS

The successful candidate will have the following attributes and skills:

1. Be commercially aware - constantly questioning transactional profitability and the difference they can make / achieve.
2. Good organisational and time management skills
3. Computer literate - including advance skills in excel and word, email and internet access.
4. Experience gained in a similar role.
5. Flexibility - as a key member of a small team they will be required to assist with a range of other roles. Must have a good eye for detail.

Only candidates with this experience will be considered.

An exciting opportunity has arisen within a Global Commodity Trading Company based in London for a Logistics Coordinator.

Salary: GBP25K-GBP27K depending on experience, + medical + competitive pension
Working Hours: Monday to Friday, 9am to 5.30pm
Start: Immediate
Job Description
Insuring the correct issuance and monitoring of Shipping Instructions/contracts to producers and customers
Liaising with Shipping Lines, Forwarding Agents and Receiving Agents, both in the UK and overseas on shipments
Correlating and insuring the correctness of all import and export documentation
Preparing documentation for Letters of Credit and Registered Contracts and lodging the documents with banks and following up on payments
Invoicing and dispatching all original documents to the buyers and 3rd party operatives in good time Managing the End-To-End Supply Chain process.
Constant communication with buyers and 3rd parties, updating them every step of the way through the course of their shipments.
Continuous supply chain management and analysis, always looking for innovative ways to improve the process.
Inputting trading data into Nav Dynamic system
General office administration duties.
This job demands the ability to communicate with people on all levels and the ability to communicate effectively with professionals from numerous cultural backgrounds worldwide, often simultaneously.

Summary and Purpose of Role: - Responsible for order capture, fulfilment, replenishment, forecasting and administration of all international business. - Liaise with customers, suppliers and transport companies to ensure efficient deliveries. - Providing full administrative support for the department. - The timely processing of International orders from receipt through to dispatch and invoicing insuring a full audit trail is maintained. - Working closely with the International account manager to assist in the maintenance of international sales. - Working with distributors including both UK and International to ensure their daily needs and product requirements are met. - Liaising with the relevant teams to ensure that products are manufactured and delivered on time. - Overseeing the liaison with customers to keep them informed on the progress of their orders.
AREAS OF RESPONSIBILITY INCLUDE: Note: responsibilities may be added or varied to respond to the demands of the business. Major Activities and Responsibilities (Job role primarily includes, but is not limited to): The role holder will require to liaise with the other members of the International Department to help develop and maintain the International business. Ensure International customers receive excellent customer service throughout their experience with our company To liaise with the customers and all departments at our offices to ensure products are sent correctly and on schedule. Ensure that documentation and records are correct/ accurate and the customer is informed of the progress of their orders. Ensure direct and fluid communication with named accounts held by the International department on a day to day basis. communication with our warehouse and transporters. Organising samples and marketing materials to customers. Monitor the stock for International products with the planning department and suppliers. Stay up to date with any changes to export documentation in line with Trade deals or labelling changes according to the legal requirements of the selected markets. Monitor sales and regularly review and report anomalies. Update service level and sales reports. Input forecasts into computer system and work closely with customers to ensure that forecasting is accurate. Ensuring data entry onto Q-Pulse & into Action Plans is carried out as required. Attend Shows either in the UK or internationally.
Interpersonal skills: Practical in approach and Customer focused Good attention to detail Able to prioritise and multitask Read to travel locally and internationally Works well in a team and under pressure Good communication skills Able to work in a fast pace environment Background & Profile: Degree or HND level in Business Management, Supply chain Management or International business. Experience in a Sales or International Sales role in a Cheese company or similar. Comfortable user of e-mail (Outlook), Excel, Word & Powerpoint skill. Language skills: French essential (Spanish and German optional). Experience in using systems and processes.

Supply Chain Coordinator - 3 month contract


Work in harmony with our client to ensure that any delivery transportation requirements of the end customer are met. Ensure all enquiries or other communications are actioned promptly and efficiently. Demonstrate flexibility and team skills within the site department to ensure consistent and uninterrupted service to the client and their customers Administer the operating procedures as defined by the client and Logistics in support of the Supply Chain Manager Handling of sea freight and airfreight import, export and cross trade shipments Updating tracking data and daily spreadsheets

Supply Chain Coordinator


We are looking for someone with a good all round knowledge of both processing shipments by Air to destinations across the globe.
At least 2 years minimum experience in international logistics is preferred with a heavy influence on high levels of customer service.
Work in harmony with our internal and external client to deliver the very excellent customer support and service.
Ensure all enquiries and other communications are actioned promptly and efficiently.
Administer Standard operating procedures as defined by the client.
A committed individual who has the required flexibility to be involved in every aspect of the diverse transactional activities processed through the Branch.


Excellent communication skills both verbal & written
Fast and accurate keyboard skills
Attention to detail
Friendly, calm and professional manner
Ability to handle pressure and good time-management
Ability to adapt to change and work effectively as part of a team
Enthusiasm and self-motivated

One of my clients is a top global freight forwarder who are looking for a Senior Supply Chain Consultant in their New Jersey location.

This is an excellent role for an ambitious and capable supply chain planner with proven experience to join a rapidly developing team in one of the largest companies in logistics.

This role is working with existing clients in their Global Accounts or Key Accounts division.

Required Experience:

At least 10 years in the logistics industry with consistent exposure on strategic projects
- A strong understanding of Supply Chain Management disciplines - planning, sourcing, purchasing, transportation, warehousing and distribution
- 3PL and 4PL operational knowledge
- Business Administration including basic finance knowledge
- Process mapping and re-engineering
- Consultative Selling
Beneficial experience would be if this includes working the client side as well as the service provider.


Education:
- Bachelors Degree in Business, or Supply Chain Management, or Engineering
- MBA or equivalent (preferred, not essential)
- Certificates such as PMP, SCPro™, Six Sigma Green/Black Belt are not required but beneficial
Profile:
- Commercial acumen with confidence and experience in compelling senior executives to make a change
- Problem solver with solid analytical skills
- Good networker and relationship builder
- Willingness to travel ~ 50% (domestic & international)
- Fully fluent in English
$130,000 - $160,000 salary
up to $45,000 annual bonus
401k
Health Insurance - full cover